Online Board Meetings Benefits

A virtual board meeting is a great way to save time and energy for your non-profit organization. It lets your members take part regardless of their working business continuity management solutions schedules, quarantine limitations and travel restrictions. Virtual meetings can be difficult when they’re not managed correctly. However following a few easy guidelines can result in a productive online meeting with strong board participation and a well-written document.

Start with a clear and concise agenda. Include your board members in the process of setting the agenda and provide them with an agenda prior to the date of the meeting to help them prepare for the discussion. This helps to keep your board on the right track and ensures that all relevant topics are covered during the meeting.

Be sure to use video conferencing tools in your meetings to ensure that participants can see one another. If the board members cannot discern body language and listen to each other clearly, it’s difficult to connect. Video conferencing is an excellent option to cut out distractions such as children, pets and household motions.

Include all the decisions taken at the meeting and the notes of each person who was involved. This makes your meeting minutes more useful for future reference and ensures that each decision is written down in detail. If you don’t record your decisions in a timely manner it could lead to confusion and conflicting information later. Make sure you have a designated minute-taker who knows the importance of recording the entire discussion and any decisions in full.