How to Create a Good Board Meeting Agenda

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The agenda is essential to productive discussions and decision-making whether the board meetings are held in person or online. Agendas for board meetings must be emailed out in advance, along together with any supporting documents and should allow ample preparation and discussion prior the meeting. This helps foster productivity and ensures that meetings are efficient and efficient.

The first item in the agenda of a meeting of the board should be an order. This can include a welcome from the chairperson, or introductions. It could also involve reading the vision and mission statement of the organisation. This is a great time to review the meeting rules and procedures.

The next step is the approval of the minutes from earlier followed by the discussion and review of the current committee reports (e.g. governance financials, governance). This section should include the CEO’s report or executive director’s report about the organization’s progress and a report of its financial status.

A designated time slot should be set aside for discussions about strategic planning and a closed meeting (if required) to discuss sensitive or confidential matters, as allowed by the organization’s bylaws and applicable laws. Additionally, there should be space for guest presentations and discussion in the open forum on key agenda items.

Make sure you give board members an opportunity to voice any concerns or questions throughout the discussions. If you notice that a particular topic takes too much time, move it to the next board meeting or put it on the table for consideration in the future. It is recommended to conclude the board meeting, to have a discussion or open forum regarding the new business topics the board would like to address going forward. It’s also a good place to make announcements, congratulate the board, or celebrate the achievements of the company.